Events

From UniTimeWiki

Contents 1 Screen Description 2 Filter 3 Table 4 Operations

Screen Description

The Events screen is a starting place for anybody who needs to see information about events and associated meetings - should it be a student looking for activities of a student organization or an event manager looking for room reservation requests that need his/her approval.

Filter

• Event Name
  • Enter any substring of a name of the event
• Requested By
  • Search for events requested by a particular person (it is sufficient to enter a substring of the name)
  • Available to event managers and administrators only
• Sponsoring Organization
  • Select a sponsoring organization to search for events of this organization
  • Applicable to special events only
• Date
  • Limit the search to events that have at least one meeting between the From: and the To: date
  • Either of the fields can be left empty, which implies no limit in that direction
• Event Type
  • Select the type(s) of events you are looking for
• Mode
  • My Events
    • Events requested with the person who is logged in as Main Contact
  • All Events
    • Display all events, whether or not their meetings have been approved
  • All Approved Events
    • Display only events that have some meetings that have been approved
  • All Events Awaiting Approval
    • Display only events that have at least one meeting awaiting approval
  • All Events Awaiting My Approval
    • Display only events that have at least one meeting awaiting approval
    • Applicable only to event managers, only events that are awaiting approval and meet in rooms controlled by the department (or departments) associated with the event manager are listed
  • All Conflicting Events
    • Display events that have meetings overlapping with other meetings at the same locations
  • Display Conflicts - if checked, conflicting meetings will be displayed

Table

The table resulting from the search lists events sorted alphabetically. Only first 100 events are displayed - if there are more than that, the user needs to redefine the search criteria in the filter. A way around is to export the table into a PDF which then includes all of the events, not only first 100.

The last two columns of the table - Main Contact and Approved - are visible only to event managers and administrators.

Meetings awaiting approval are displayed with a yellow background. Meetings that have occurred in the past are displayed in gray and italic.

Operations

• Search (Alt+S)
  • Apply the filter in a search for events
• Export PDF (Alt+P)
  • Export all the events that resulted from the search to a PDF document
• iCalendar (Alt+I)
  • Export the events to a calendar (ICS format, e.g., used by Microsoft Outlook and other calendar applications)
• Add Event (Alt+A)
  • Go to the Add Event screen to add a new event (request locations for a new event)

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