Example: Departmental Room Setup
From UniTimeWiki
Situation
The Biology department uses three classrooms allocated by the university's timetabling coordinator, two instructional rooms "owned" by their department, and a research laboratory where they allow Chemistry to teach one of their labs on Tuesdays and Thursdays from 1:30 to 3:20. For one of the Biology courses the students go to the local nature center, and one graduate course meets in a conference room.
When the timetable manager for Biology first logs on to the application, she can see only the three classrooms allocated to her and the two instructional rooms. To capture the situation above, she needs to take the following steps.
Rooms Setup
The Rooms screen is accessed by clicking on the Rooms item in the left hand side menu.
- Add the research laboratory
- Click on the Add Special Use Room button in the Rooms screen; that takes you to the Add Special Use Room screen
- Select building, enter room number and click on the Add New button; that takes you back to the Rooms screen
- Setup room sharing of the laboratory with Chemistry
- Click on the room in the list of rooms; that takes you to the Room Detail screen
- Click on the Edit Room Availability button; that takes you to the Edit Room Availability screen
- Select the Chemistry department from the drop down menu and click on the Add Department button; the Chemistry department now appears in the list of departments next to the time grid
- Select "All Week x All Times" in the drop down menu for the time grid
- Click on the colored square in front of the Biology department and click on the "from: to:" part in the upper left hand side corner of the time grid; this highlights all the times in the room as reserved for Biology
- Click on the colored square in front of the Chemistry department and then highlight all the necessary half hour blocks for Tuesday and Thursday 1:30 - 3:30; this reserves these times for Chemistry
- Click Update; that takes you back to the Room Detail screen where you should now be able to see the room sharing indicated by colors in the time grid
- Click on the Back button or on Rooms in the left hand side menu to get back to the Rooms screen
- Add the local nature center to your list of rooms
- Click on the Add Non-University Location button in the Rooms screen; that takes you to the Add Non-University Location screen
- Enter properties of the location (see the help page for the Add Non-University Location for details) and click on the Add New button; that takes you back to the Rooms screen
- Add the conference room
- Click on the Add Special Use Room in the Rooms screen; that takes you to the Add Special Use Room screen
- Enter details and click Add New; that takes you back to the Rooms screen
All rooms are now entered and ready to be used in the application.
