Room Detail

From UniTimeWiki

Screen Description

The Room Detail screen provides details about room properties and is a place from which to access screens in which you can change many of these properties.

Details

• Capacity
  • Seating capacity of the room (the maximum number of students who can have a class there at the same time)
  • For rooms on campus, it has to match the room inventory; for rooms other than Classrooms, you can request a change in capacity in the Contact Us screen (the category "Request any other administrative change" is best suitable)
• Exam Seating Capacity
  • Examination seating capacity is displayed if the room can be used for examinations (the capacity is the same for final and midterm examinations) - it can be different from the room capacity if e.g. students are required to use only every other seat during an examination
• Controlling Department
  • Department that controls room availability and room sharing (those can be changed in the Edit Room Availability screen)
  • Note: A room will be used for event management if it is controlled a department that has an event manager associated with it
• Coordinates
  • Location coordinates of the room on the campus map
  • The coordinates are used to calculate distances between rooms (to decide whether the students and instructors can reach that room during the break from their previous location)
  • Can be changed only by administrator
• Ignore Too Far Distances
  • Displayed only for non-university locations
  • By default unchecked, which means that if a class at this location is back to back with a class on campus, there will be a conflict for students and those back to back classes cannot be taught by the same instructor
  • When checked, there is no time conflict between back to back classes (one at this location, the other one on campus) and the classes can be taught by the same instructor
• Ignore Room Checks
  • By default unchecked, meaning that there can be only one class in this room at a time
  • Can be changed by the schedule deputy only for Non-University locations, for other rooms it is an administrative change
• Type
  • Room type
• Preference
  • Preference determines whether the room should be used more or less than other rooms
    • Prohibited room cannot be used (by the given department)
    • Strongly discouraged room can only be used by classes that require this room
    • The solver automatically tries to minimize the use of a room that is marked as discouraged
    • Other preferences are used as a default preference of the room
  • Displayed only if the preference is not neutral (which is the default)
  • To change the preference, click on Edit Room Preference to get to the Edit Room Preference screen
• Groups
  • A list of groups to which this room belongs (for example, FORS 216 belongs to the Classroom room group)
  • You can add/remove the room to/from a group in the Edit Room Groups screen (to get there, click on the Edit Room Groups button)
  • Read more about room groups in the description of the Room Groups screen
• Global Features
  • Global features are features that are tracked in the room inventory
• Departmental Features
  • Features defined by department (the departmental schedule deputy)
  • Format: feature name and then the department that has this feature attached to this room
  • Displayed only if the deputy defined some features
• Room Availability
  • A time grid displaying what departments are allowed to use the room at what times
  • White (Free For All) means that any time can be used by any department from the list of departments that is a part of the legend (if only your department is listed, then the room is available only for you at all times)
  • Gray (Not Available) means that the room is not available for timetabling
  • You can change the size of the grid in the drop down list on top - it can be Workdays x Daytime, All Week x All Times, etc.
  • You can change the default display of all time grids in the application in the Manager Settings screen (to get there, click on Settings under User Preferences in the left hand side menu)
• Final Examination Period Preferences
  • Period preferences for when the final examinations should or should not be held in this room
  • Displayed if room can be used for final examinations
  • Visible by administrators and examination managers only
• Midterm Examination Period Preferences
  • Period preferences for when the midterm examinations should or should not be held in this room
  • Displayed if room can be used for midterm examinations
  • Visible by administrators and examination managers only
• Last Changes
  • A log of last changes made to the room
  • Visible for administrators

Operations

• Edit Room (ALT+R)
  • Edit room properties such as capacity, ignore room check, etc.
    • Takes you to the Edit Room screen
  • The schedule deputy can see this button only for non-university locations; for other rooms, this operation is available only to administrators
• Edit Room Availability (ALT+A)
  • Edit room availability and room sharing for this room
    • Takes you to the Edit Room Availability screen
• Edit Room Preference (ALT+P)
  • Determine whether this room should be used more or less often than other rooms for the classes of your department
    • Takes you to the Edit Room Preference screen
• Edit Room Groups (ALT+G)
  • Specify to what room groups this room belongs
    • Takes you to the Edit Room Groups screen
• Edit Room Features (ALT+F)
  • Specify what features this room has
    • Takes you to the Edit Room Features screen
• Delete (ALT+D)
  • Delete this room from the list of rooms and go back to the previous screen
  • Available to the schedule deputies only for special use rooms or non-university locations; for other rooms it is an operation that only an administrator can do
• Back (ALT+B)
  • Go back to the previous screen

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